Office of Student Financial Aid

Frequently Asked Questions

   

General

Q. What is Xavier University of Louisiana Title code?

A. Xavier University of Louisiana Title IV code to be used on the Free Application for Federal Student Aid (FAFSA) is 002032.

Q. Do I have to reapply for financial aid every year?

A. Yes. You are required to apply for financial aid every year if you want to be considered for federal or state aid which includes grants, loans, and work-study.

Q. How will I be notified of the types of aid I'm eligible for?

A. If you have applied for federal or state aid, the Office of Financial Aid will create a package specifically for your family and notify you by email with instructions on how to view your award notification online.

Q. Will I receive the same amount of financial aid each year?

A. Since your financial situation can change from year to year; your award may be affected. Your package will be evaluated annually to account for changes in income, family status, satisfactory academic progress and enrollment status. Special circumstances may arise during the time you are in attendance. Some circumstances may be taken into account through a request for Professional Judgment Review by the parent or student. Forms may be downloaded from our web page. Please complete necessary documents and submit it to the office as needed.

NOTE: The institutional scholarship you receive from the University will be renewed according to the provisions specified in your contract provided you maintain satisfactory academic progress.

Q. What is the income cutoff for financial aid eligibility?

A. There is no income cutoff because income by itself is not the only consideration. We consider the entire household income, family size, and number in college, medical expenses, and other information to help us give you the best package possible.

Because many factors make each family's financial situation unique, we cannot make our judgments on income alone.

Q. I have received an outside scholarship. Should I report it to the Office of Financial Aid?

A. Yes. If you are receiving any kind of financial aid from the university, private sources, or government sources; you must report the scholarship to the financial aid office.

The university may adjust your financial aid package as needed to prevent an over award. In most cases, outside scholarships are used to replace loans instead of grants.

Q. Will my eligibility for financial aid change if I change my enrollment status?

A. Yes, if you withdraw from Xavier University or change the number of credit hours for which you are enrolled, your eligibility could change. You should contact your financial aid counselor in the office to discuss how it may affect your eligibility for financial aid.

If you enroll less than full-time, your cost of education will be recalculated using actual reduced tuition costs. Your family contribution will not be revised, as you are expected to contribute the same amount regardless of your enrollment status.

Your eligibility for aid will be reduced in proportion to the reduced tuition or other charges that result from less than full-time study. You must be enrolled in at least a half-time status to be eligible for financial aid assistance.

Q. What if my family'S financial circumstances change after I receive my financial aid award?

A. You and your family are obligated to notify our office if you have a change in your family circumstances that is likely to affect your expected family contribution. These changes include a decrease/increase in income, a decrease/increase in the number of family members in the household or supported by parents or a decrease/increase in the number of family members attending college.

It is important to keep a copy of your completed financial aid applications as a record of what was reported. Other changes such as a loss or reduction of family income also may constitute a reason to ask us to re-evaluate an earlier award. This process requires families to submit in writing a specific explanation of their situation, including an itemization of any reduction in income. Contact your Financial Aid Counselor for further instructions.

Q. What is the difference between the Financial Aid Office and the Fiscal Office?

A. The two offices have separate administrative functions. The Financial Aid Office determines eligibility for grants, scholarships, loans, work-study and other financial aid and college financing programs. The Fiscal Office is responsible for all billing and collecting of applicable charges and issuing student refunds for all student accounts.



Verification Process

Q: What is Verification?

A: Verification is the audit process of reviewing and determining a student's eligibility for Title IV assistance. The verification process determines the accuracy of the information a student and/or parent reports on his/her FAFSA.

Q: Who determines whether or not a student is selected for verification?

A: The U.S. Department of Education determines whether or not a student is selected for the audit process called verification. Students are selected based on the information that is reported on the FAFSA application.

Q: How am I notified regarding the verification process?

A: Students are sent notifications from the U.S. Department of Education via their processed FAFSA application which is called a Student Aid Report (SAR). The information is displayed in the comment section. The Financial Aid Office notifies students via their Xavier E-MAIL informing them of the verification process. Students are informed to check their Banner Web account for "Student Requirements" where the required documents are listed.

Q: What correct Federal Income Tax Return is required?

A: The only acceptable document is the IRS TAX RETURN TRANSCRIPT which needs to be requested from the Internal Revenue Service (IRS).

Q: How to obtain an IRS Tax Transcript?

A: To obtain an IRS Tax Return Transcript, go to www.irs.gov. Under Tools click Get a tax transcript, or call 1-800-908-9946.

Q: What is a verification worksheet (Dependent/Independent?)

A: This form is required to collect student information, student's family information, income information for student and/or parent, as well as taxed and untaxed income.

Q: How long does the verification process take?

A: The verification process is based in the timeframe in which a student submits his or her requested documents. However, during peak of processing, (June, July and August) the verification process may take from 1 to 2 weeks to verify a student's document.



College Work Study

Q. How much are work-study students paid?

A. The starting wage for students awarded federal Work Study at Xavier is $10.00 an hour.

Q. How often do students get paid?

A. Federal Work-Study students are paid twice a month. 

Q. How many hours can a student work a week?

A. Minimum work hours allowed during enrollment periods 10hrs/week.
Maximum work hours allowed during enrollment periods 20hrs/week.

Q. Are the only available spots for work study located on campus?

A. No, we also offer Off Campus Work-Study where students work in a variety of schools located within the community.

Q. When are timesheets due?

A. Timesheet is due every two weeks. (For example, if you submit your time on the 1st, you will get paid 7 days later on the 8th. This process repeats every two weeks). 



Scholarship

Q. Are there any scholarships available?

A. All institutional and outside scholarships are processed, not awarded, in Financial Aid. Institutional scholarships for incoming freshmen are awarded in the Office of Admissions and the various academic departments. Institutional scholarships for continuing students are awarded by the Office of Academic Affairs and the various departments.

Q. Why was my outside scholarship split in half between the fall and spring semesters?

A. Scholarships are posted according to the instructions provided by the awarding organization. If a scholarship comes in for the 2017-2018 academic year, it will be posted for that year (evenly between the two semesters). If a scholarship is intended for only one semester, the scholarship organization must include that information when sending the check to the school.

Q. If a scholarship is in my name, does it have to be submitted to the school?

A. Yes, if a scholarship is awarded to you, it is to assist with paying your educational expenses. It must be submitted to the school and posted along with all other financial resources received.

Q. When will my outside scholarship post?

A. Outside scholarships will post when the funds are received from the donor. If you are expecting a scholarship that is not posted to your award, please be sure that it has been sent to the University already and then contact the Office of Student Financial Aid.

Q. I was awarded a Board of Trustees or President's scholarship. How will I get my book allowance?

A. Your book allowance is included in the total amount of the scholarship on your award. It will be posted to your account at the beginning of the semester.

Q. Why was my loan reduced?

A. Scholarships must be posted along with federal aid in compliance with federal aid guidelines. To avoid an over-award of aid over a students'Äô cost of attendance, loans are reduced when scholarships are posted.



Satisfactory Academic Progress

Q. What is Satisfactory Academic Progress (SAP)?

A. Satisfactory Academic Progress (SAP) is the evaluation of students' academic history in order to determine eligibility for Federal Student Aid (FSA) funds. Students must make satisfactory academic progress in an eligible curriculum as a degree seeking student. The student's entire academic history is reviewed for this process regardless if the student received aid for the course work or credit hours attempted, regardless if the work transfers into Xavier or towards a change of major, or regardless to how long ago the courses were attempted at Xavier or another school.

Q. Why are you required to evaluate Satisfactory Academic Progress (SAP)?

A. Satisfactory Academic Progress (SAP) is to ensure students are able to complete their academic program in a timely manner while achieving a minimum academic standard. In an age of increasing accountability of the use of Federal Student Aid funds (and other Federal, State, and Institutional funds), institutions and students must demonstrate that financial aid funds are being used to assist students in completing their academic goals in the most efficient way.

Q. If I do not meet SAP, can I still take out student loans?

A. When a student does not meet SAP that student cannot receive any type of Federal Student Aid, including Federal grants, Federal Direct Loans, or Federal work-study. The student may, however, apply for Private Loans through a lender of his/her choice, which does not require SAP. Private Loans differ from Federal Direct Loans in that the lender will check the student's credit history and may require a co-signer.