Individual Activity Budget
Standard Allocation Categories
List the title of each position for which funds are requested. Indicate the percent of time that each person will commit to the project. Provide resumes for all key personnel as well as position or job descriptions for all persons paid with Title III, Part B funds.
The percentage rate by which fringe benefits are calculated is 16% for full-time employees and 7.65% for part-time employees and student workers. Do not calculate fees and expenses for consultants or for personnel who are not eligible to fringe benefits.
Grant funds may be used only for travel that is related to achieving the objectives of a specific activity during the budget period. The travel allocation should include all anticipated travel for that year to fulfill the goals of the activity. International travel is only allowed as it is related to achieving the objectives of a specific activity. However, approval is granted on a case-by-case basis and maybe subject to review by the Program Officer. This travel line item is only for employees. Travel for consultants should be listed under the other category.
The amount for unit cost for equipment is $5000. Include the cost for all nonexpendable personal property, fixed and movable, necessary for achieving the objectives of the activity. Equipment means tangible nonexpendable personal property including exempt property charged directly to the award having a useful life of more than one year and an acquisition cost of $5000 or more per unit.
The amount for unit cost for supplies is $4999 and less. List the cost of all tangible personal property except that covered under “Equipment”. Personal property means property of any kind except real property-land and buildings.
This is the estimated costs of contractual agreements with other organizations or businesses. If aggregate expenditures exceed $5000 you must explain the criteria to be used in selecting a contractor, the basis for arriving at the projected cost, and whether competitive bids will be sought or will some other procurement policies be use to provide for open and free competition.
List the estimated costs for construction.
Include all direct costs not clearly covered by sub-categorizes. Examples of such costs are communications, freight costs, equipment rental, computer use charges, registration fees, and consultant fees. Use of consultants should be justified and the fees paid should be based on established institutional policy.
SEC. 323 Use of Funds HBCU Title III
(a) GENERAL AUTHORIZATION; USES OF FUNDS.—From amounts available under section 360(a)(2) in any fiscal year the Secretary shall make grants (under section 324) to institutions which have applications approved by the Secretary (under section 325) for any of the following uses:
(1) Purchase, rental, or lease of scientific or laboratory equipment for educational purposes, including instructional and research purposes.
(2) Construction, maintenance, renovation, and improvement in classroom, library, laboratory, and other instructional facilities, including purchase or rental of telecommunications technology equipment or services.
(3) Support of faculty exchanges, and faculty development and faculty fellowships to assist in attaining advanced degrees in their field of instruction.
(4) Academic instruction in disciplines in which Black Americans are underrepresented.
(5) Purchase of library books, periodicals, microfilm, and other educational materials, including telecommunications program materials.
(6) Tutoring, counseling, and student service programs designed to improve academic success.
(7) Funds and administrative management, and acquisition of equipment for use in strengthening funds management.
(8) Joint use of facilities, such as laboratories and libraries.
(9) Establishing or improving a development office to strengthen or improve contributions from alumni and the private sector.
(10) Establishing or enhancing a program of teacher education designed to qualify students to teach in a public elementary or secondary school in the State that shall include, as part of such program, preparation for teacher certification.
(11) Establishing community outreach programs which will encourage elementary and secondary students to develop the academic skills and the interest to pursue postsecondary education.
(12) Other activities proposed in the application submitted pursuant to section 325 that—
(A) Contribute to carrying out the purposes of this part; and
(B) are approved by the Secretary as part of the review and acceptance of such application.
SEC. 326 Use of Funds HBGI Title III
(a) GENERAL AUTHORIZATION.—(1) Subject to the availability of funds appropriated to carry out this section, the Secretary shall award program grants to each of the postgraduate institutions listed in subsection (e) that is determined by the Secretary to be making a substantial contribution to the legal, medical, dental, veterinary, or other graduate education opportunities in mathematics, engineering, or the physical or natural sciences for Black Americans. (2) No grant in excess of $1,000,000 may be made under this section unless the postgraduate institution provides assurances that 50 percent of the cost of the purposes for which the grant is made will be paid from non-Federal sources, except that no institution shall be required to match any portion of the first $1,000,000 of the institution’s award from the Secretary. After funds are made available to each eligible institution under the funding rules described in subsection (f ), the Secretary shall distribute, on a pro rata basis, any amounts which were not so made available (by reason of the failure of an institution to comply with the matching requirements of this paragraph) among the institutions that have complied with such matching requirement.
(b) DURATION.—Grants shall be made for a period not to exceed 5 years.
(c) USES OF FUNDS.—A grant under this section may be used for—
(1) purchase, rental or lease of scientific or laboratory equipment for educational purposes, including instructional and research purposes;
(2) construction, maintenance, renovation, and improvement in classroom, library, laboratory, and other instructional facilities, including purchase or rental of telecommunications technology equipment or services;
(3) purchase of library books, periodicals, technical and other scientific journals, microfilm, microfiche, and other educational materials, including telecommunications program materials;
(4) scholarships, fellowships, and other financial assistance for needy graduate and professional students to permit the enrollment of the students in and completion of the doctoral degree in medicine, dentistry, pharmacy, veterinary medicine, law, and the doctorate degree in the physical or natural sciences, engineering, mathematics, or other scientific disciplines in which African Americans are underrepresented;
(5) establish or improve a development office to strengthen and increase contributions from alumni and the private sector;
(6) assist in the establishment or maintenance of an institutional endowment to facilitate financial independence pursuant to section 331; and
(7) funds and administrative management, and the acquisition of equipment, including software, for use in strengthening funds management and management information systems.