Cares Act Reporting

The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed into law on March 27, 2020, providing $2.2 trillion in economic aid to those negatively impacted by the COVID-19 pandemic.  Approximately $14 billion of this funding was allocated to the U.S. Department of Education to support the Higher Education Emergency Relief Fund (HEERF). In the interest of public transparency, the following reports detail Xavier University of Louisiana's use of federal funds provided under HEERF:

HEERF Quarterly Budget and Expenditure Report 9/30/2020


Xavier University of Louisiana is in receipt of federal funding and private donations in light of the COVID-19 outbreak. The Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law March 28, 2020, provides almost $14 billion that will go directly to higher education institutions throughout the United States to support the costs of shifting classes online, and for grants to students for food, housing, technology, and other purposes. These funds will be disbursed as cash grants to students for expenses related to disruptions to their educations due to the pandemic. 


Cares Emergency Grants – Frequently Asked Questions

The CARES Emergency Grant program is a temporary emergency aid program, funded by the initial Higher Education Emergency Relief Fund (HEERF I), Coronavirus Aid, Relief, and Economic Security (CARES) Act. The grant program was created to provide one-time financial support for students enrolled at Xavier and adversely affected by the COVID-19 pandemic.  Funds are limited and disbursed on a first-come-first serve basis. 

Applying for a HEERF I CARES Emergency Grant?

To be considered for HEERF I CARES funding, students should submit a completed CARES application.  Applications are available via the Xavier Financial Aid and COVID-19 websites.  Please complete the application in its entirety, attach supporting documentation (for fastest consideration), and submit via email to emergencygrant@xula.edu.

What is supporting documentation? Is it required to receive funding?

Examples of supporting documentation include, but are not limited to, lease/mortgage agreements, utility bills and COVID-related medical bills.  While documentation is not required, it does help the review committee understand the comprehensive nature of the request and justify the amount requested on the application. 

How long will it take to process my application?

The emergency fund committee reviewed CARES applications on a weekly basis.  The committee contacts students via email if additional information is needed. Please do not submit multiple applications or resubmit previous applications.  This delays processing for other students.  Applications are reviewed and processed in the date order in which they are received.

How much funding am I eligible for?

CARES applications are considered on a case-by-case basis. The amount of CARES disbursements vary and are based on information included in the completed application.

Other schools awarded each student a blanket amount. Why didn’t Xavier?

The university opted for an application process for HEERF I funds rather than one that is more formulaic in order to optimize our chances to significantly reduce the hardship COVID-19 has had/is having on our students.  Many students are experiencing housing and/or food insecurity, have significant medical expenses, are technology insecure and are navigating many other hardships. An application and supporting documentation gives us a better chance of fully addressing students' needs.

How do I check the status of my application?

Status inquiries should be made in writing to emergencygrant@xula.edu. The emergencygrant@xula.edu email address is monitored by committee members who will respond to your inquiry as promptly as possible.  Please do not submit multiple applications or inquiries as delays in processing will occur.

NOTE: All HEERF I CARES Emergency Grant applications received by 5 PM CST, Friday, April 9, 2021 will be processed and forwarded for payment according to the guidelines listed on the application. Funds will be disbursed via direct deposit and should reach your accounts by Friday, April 23, 2021.  If direct deposit information is not on file, a check will be mailed to the mailing address listed in the Banner Student Information System. Please allow additional time for mailed checks.

How will the university disperse CARES funding not associated with HEERF I?

Subsequent federal funds awarded to the university, including those provided via the CRRSAA: Higher Education Emergency Relief Fund (HEERF II) program, will be disbursed to eligible students via a tiered method of distribution, based on Expected Family Contribution (EFC) as reported on the 2020-2021 Free Application for Federal Student Aid (FAFSA).

Per federal guidelines, students with exceptional need, such as students who receive Pell Grants, received priority funding consideration.  Below are the tiers of award and what you can expect to receive.


Expected Family Contribution (EFC)CARES Student Award Amount
$0$750
$1-5711$500
$5711 and up$250



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